We keep your hiring loop running — so you can focus on closing top talent. Hireloop is a UK-based virtual support partner trusted by recruitment teams. Get flexible, expert help — without the cost, complexity, or commitment of a full-time hire.
Targeted sourcing on LinkedIn, job boards, and internal databases.
Personalised outreach messages and strategic follow-ups.
CV screening based on your defined criteria
Managing recruiter inboxes and replying to queries. Keeping candidates warm through consistent, professional communication.
Re-engaging passive talent and maintaining active pipelines
First-round screening calls to assess fit, experience, and culture match. Summary reports provided directly to your team. Efficient qualification to fast-track top talent
Coordinating calendars between candidates, recruiters, and hiring managers. Sending reminders, confirmations, and updates. Minimising scheduling delays and confusion
Candidate documentation and background checks. Reference verifications and compliance audits
Recruitment reporting and invoice chasing.
Keeping your ATS organized and up to date. Accurate data entry and compliance support. Proactive pipeline maintenance
Gathering post-interview feedback
Creating and automating candidate satisfaction surveys
Analysing trends to improve your hiring experience
Building future-ready talent pools.
Reconnecting with silver medalists and past applicants. Organising candidates by skill, industry, and hiring priority
Posting to LinkedIn, Indeed, Glassdoor, and more. Researching salary benchmarks and competitor activity. Monitoring job post performance with improvement suggestions
Updating LinkedIn profiles, Linkedin Inbox, Glassdoor pages, and career sites. Monitoring and responding to reviews. Encouraging positive employee and candidate testimonials
Timely acknowledgements, warm follow-ups, and consistent updates that keep candidates informed and engaged throughout the process, making them feel valued — even if they don’t get the job
Elevate your employer brand with thoughtful, human-centric candidate engagement.
Personalised Communication: Timely acknowledgements, warm follow-ups, and consistent updates that keep candidates informed and engaged throughout the process.
Proactive Candidate Support: We answer candidate questions, provide interview prep, and make them feel valued — even if they don’t get the job.
Feedback & Follow-Through: We close the loop with constructive feedback, maintaining positive relationships and leaving a lasting impression on every candidate.
Direct Employee
Salary + pension + NI + holiday entitlement + equipment + office costs
Fixed hours, even during quiet periods
May need onboarding and process training
Contracts, notice periods, legal obligations
Hiring can take weeks or months
May require software access and training
You manage HR, payroll, compliance & admin
Scaling means hiring/firing or restructuring
Flexible support for fast-moving recruitment teams of all shapes and sizes.
Whether you’re scaling quickly, juggling hiring alongside other priorities, or looking for a smarter way to manage candidate pipelines — we’re here to help. Hireloop plugs into your world, so you can get back to doing what you do best: hiring great people.
When hiring ramps up, internal recruiters can quickly get overwhelmed with admin, inboxes, and scheduling chaos. Hireloop’s VAs step in to handle all the behind-the-scenes work — keeping your ATS updated, following up with candidates, and freeing up time for stakeholder engagement.
No in-house recruiter? No problem. We provide hands-on support to help you attract, engage, and manage talent — all without hiring a full-time team. From posting jobs to responding to candidates, we give your hiring efforts structure, consistency, and a human touch.
From sourcing candidates and sending outreach messages to managing interview bookings and screening calls — we support your consultants so they can bill more and worry less. Hireloop becomes your silent engine room, keeping things moving without missing a beat.
We fully represent your brand — from sending emails and LinkedIn messages to candidates, to handling inbox replies and even answering calls on your behalf if needed. We work as an extension of your internal team, not a third party.
We take the time to understand your company’s tone, style, and preferred communication approach. Whether you’re relaxed and conversational or more formal and polished, we adapt accordingly — so every message feels like it’s coming from your own team.
If call handling is required, we can answer using your business name, helping ensure a consistent and professional candidate experience. . We seamlessly integrate into your workflow, systems, and communication channels. To candidates and hiring managers, we appear as part of your internal team — trusted, consistent, and aligned with your goals.
We take data privacy very seriously. We are trained in GDPR best practices, and we use encrypted software to securely access your systems without ever viewing your actual login credentials. We only access tools and data explicitly shared with us for the purpose of providing virtual assistance, and never store or share client or candidate data outside of agreed systems.
Every client signs a Confidentiality Agreement and we operate under strict internal data security protocols. All work is performed within secure cloud environments, and we are UK-based, ensuring alignment with UK data laws and GDPR.
Pay-As-You-Go: £35/hour, fully flexible, billed monthly for hours used.
Subscription: £1,200/month for 40 hours of support, with a dedicated VA, saving you 15%. A minimum 3-month commitment applies, with one calendar month’s notice for cancellation.
We handle all the core recruitment support tasks – from sourcing and inbox management to interview scheduling, ATS updates, and employer branding. We become a seamless extension of your team, scaling support when you need it.
Every client is partnered with a UK-based VA who integrates closely with your internal team. We believe in building long-term partnerships, not transactional outsourcing.
With your permission, we represent your brand directly — whether that’s messaging candidates, managing job postings, or responding to social media or email queries on your behalf.
We specialise in recruitment operations. We have worked in recruitment & Talent Acquisition for years, we understand candidate journeys, and are experienced with tools like ATSs, CRMs, LinkedIn Recruiter, and scheduling platforms. We don’t just manage tasks — we help optimise your hiring process.
We are Talent Acquisition experts. we understand the fast-paced nature of hiring, candidate experience, and recruitment workflows. We come from in-house and agency backgrounds and are trained to plug into your team with minimal onboarding.
We support everything from scaling startups and internal TA teams, and recruitment agencies. If hiring is part of your growth strategy, we’re here to help you deliver it faster and more efficiently.
Flexible support for on-demand tasks and projects
Includes 40 hours of dedicated VA support.
Need more than 40 hours? Ask us about custom plans.
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