Hireloop is your embedded recruitment support partner, combining smart tools with human expertise to help recruiters move faster, engage better, and hire smarter. Based in the UK, we provide flexible support that integrates seamlessly into your team, enabling you to focus on what matters most: high impact work.
Leave the busywork to us. Powered by people, enhanced by technology.
Precision sourcing on Linkedin, X, Facebook, Google, job boards, and your internal databases. We craft personalised, strategic messages that cut through the noise and gets replies.
We take over your recruitment inbox keeping candidates engaged, responding to queries, and maintaining a warm, active pipeline. Passive talent is reactivated, and nothing slips through the cracks.
First-round candidate screening calls done for you. We assess experience, role alignment, and culture fit with clear, concise summaries delivered straight to your team so you can move faster on top talent.
We ensure nothing gets missed post offer such as sending offer letters, reference checks, compliance docs, tracker updates, and onboarding reporting. Smooth, professional candidate handover every time.
We keep your ATS clean, compliant, and ready to go. Accurate tagging, proactive pipeline maintenance, accurate and up-to-date candidate records and reporting all done behind the scenes to keep your tech stack working for you.
We handle the back and forth so you don’t have to aligning calendars, sending confirmations, video links, booking rooms, reminders, and managing changes. We keep interviews on track, candidates informed, and your time protected.
We make sure every candidate successful or not feels acknowledged, respected, and informed. Timely communication and thoughtful follow ups that reinforce your brand at every touchpoint.
We reconnect with silver medalists, segment past applicants, and organise pipelines by skillset, geography, or business priority so you're never starting from scratch.
We post smart and wide, across LinkedIn, Indeed, Socials and more. We also research salary benchmarks, competitor activity, and monitor job ad performance to improve quality of applicants.
Launching a ATS or Project? We can help the process stakeholder updates, tracker ownership, and coordination from kick-off to close. You stay in control, without the admin.
We help you show up better. From branded candidate packs to social media management, we manage the creative and operational side of recruitment marketing so you can attract, not chase.
Need support on the edges? We can also handle call handling, chasing payments, creating slides, process docs, invoicing, candidate packs, reporting, and travel & event bookings freeing your core team to focus on delivery.
LinkedIn Management
Regular content updates, job post boosting, and inbox monitoring.
Glassdoor, Indeed & Job Boards
Profile updates, review responses, and job post management.
Social Media Scheduling
Posting consistent, branded hiring updates, comment responses and team news across platforms.
Marketing Collateral Creation
From engaging candidate packs for key roles to digital brochures and onboarding guides, we help you showcase opportunities in a way that excites and stands out
Take the hassle out of managing your online hiring presence. We’ll maintain and optimise your employer brand across key recruitment channels so you stay visible, responsive, and competitive.
Benefits:
• Strengthen your employer brand without lifting a finger
• Keep candidate comms consistent and timely
• Respond to reviews and messages quickly
• Showcase culture and updates without relying on internal teams
• Maximise visibility and conversion on your job ads
That’s where Hireloop comes in. We act as your behind the scenes partner, quietly taking care of sourcing, coordination, communication, and process management so you can stay laser-focused on high impact work.
We embrace AI where it helps automating the routine and surfacing insights but it’s people who drive great recruitment. The small, human touches still make the biggest impact.
With flexible, scalable support that fits around your team whether you need 8 hours, 40, or somewhere in between we slot right into your systems, workflows, and tone of voice.
Let your team focus on building relationships, filling roles, and delivering real results.
Let Hireloop keep your hiring loop running.
Direct Employee
Salary + pension + NI + holiday entitlement + equipment + Sickness Pay + Training + office costs
Fixed hours, even during quiet periods
May need onboarding and process training
Contracts, notice periods, legal obligations
Hiring can take weeks or months
May require software access and training
You manage HR, payroll, compliance & admin
Scaling means hiring/firing or restructuring
Flexible support for fast moving teams of all shapes and sizes.
Whether you’re scaling quickly, juggling hiring alongside other priorities, or looking for a smarter way to manage candidate pipelines we’re here to help. We’re your embedded support partner, enabling recruiters to focus on what really matters: building relationships, filling roles, and driving growth. By blending human expertise with smart use of AI and rec tech, we deliver flexible, efficient support that fits straight into your team without the cost or complexity of hiring in house.
When hiring ramps up, recruiters can quickly get overwhelmed with admin, inboxes, and scheduling chaos. Hireloop step in to handle all the behind the scenes work, keeping your ATS updated, following up with candidates, and freeing up time for stakeholder engagement and high impact work.
No in house recruiter? No problem. We provide hands-on support to help you attract, engage, and manage talent all without hiring a full-time team. From posting jobs, sourcing to responding to candidates, we give your hiring efforts structure, consistency, and a human touch.
From sourcing candidates and sending outreach messages to managing interview bookings and screening calls. We support your consultants so they can bill more and worry less. Hireloop becomes your silent engine room, keeping things moving without missing a beat.
Freeing up your recruiters to focus on what matters most.
Your internal TA team is under pressure to deliver fast, high quality hires while juggling candidate comms, reports, diary coordination, social media and admin. That’s where Hireloop steps in.
How we help:
• Take admin off their plate: scheduling interviews, updating trackers and ATS, preparing offer letters, and more.
• Manage recruiter inboxes, candidate updates, and compliance documentation.
• Support onboarding tasks like sending contracts, background check coordination, and day one readiness.
• Free your team to build better relationships with hiring managers, focus on direct sourcing, and improve candidate experience.
“Since bringing on Hireloop, our recruiters actually have time to recruit again.”
More billable time. Less admin. Smarter delivery.
As a founder you should be spending more time building pipelines and closing deals not chasing invoices or formatting CVs. Hireloop becomes your behind the scenes engine room.
How we help:
• Create standout candidate briefs, CV packs that win over clients.
• Support your new business efforts with branded pitch decks and presentations.
• Chase unpaid invoices, keep your CRM & ATS up to date, and ensure accurate data for client reporting.
• Source candidates, write compelling outreach copy, and manage follow ups on your behalf.
• Manage inboxes, arranging interviews, candidate comms and day to day admin.
“We bill more because Hireloop keeps the backend ticking.”
You build the product we’ll help build your team.
When you're growing a startup, hiring is just one of many priorities. Without a dedicated recruiter or HR function, things like posting jobs, chasing CVs, or coordinating interviews can slow you down and distract from your core mission.
That’s where Hireloop comes in.
How we help:
• Act as your on demand recruitment partner from sourcing candidates to managing comms and interview scheduling.
• Post jobs, screen applications, and coordinate every stage of the process so your team doesn't have to.
• Manage offer letters, pre employment checks, onboarding tasks, and ensure a smooth candidate experience.
• Represent your brand with professionalism using your tone of voice, tools, and values.
• Provide strategic input like salary benchmarking, market insights, and candidate feedback tracking.
“We didn’t need to hire a full time recruiter. Hireloop gave us everything we needed, at a fraction of the cost.”
I am Jake and I came up with the idea of Hireloop because I saw recruiters being buried in admin and non high impact work.
After years in talent acquisition, I realised that too much time was being spent on busywork: inboxes, sourcing, scheduling, chasing feedback, updating trackers instead of actually networking, building relationships and high impact work.
Recruiters were burning out, candidates were slipping through the cracks, and hiring processes were slowing down not because of lack of talent, but because of lack of support.
So I came up with Hireloop a recruitment-focused support service that steps in when teams are stretched. We handle the behind the scenes work that eats up your day, so you can focus on what really matters: building relationships, high impact work, and making great hires.
We fully represent your brand from sending emails and LinkedIn messages to candidates, to handling inbox replies and even answering calls on your behalf if needed. We work as an extension of your team, not a third party.
We take the time to understand your company’s tone, style, and preferred communication approach. Whether you’re relaxed and conversational or more formal and polished, we adapt accordingly so every message feels like it’s coming from your own team.
If call handling is required, we can answer using your business name, helping ensure a consistent and professional candidate experience. . We seamlessly integrate into your workflow, systems, and communication channels. To candidates and hiring managers, we appear as part of your internal team, trusted, consistent, and aligned with your goals.
We take data privacy very seriously. We are trained in GDPR best practices, and we use encrypted software to securely access your systems without ever viewing your actual login credentials. We only access tools and data explicitly shared with us for the purpose of providing support, and never store or share client or candidate data outside of agreed systems.
Every client signs a Confidentiality Agreement and we operate under strict data security. All work is performed within secure environments, and we are UK-based, ensuring alignment with UK data laws and GDPR.
Pay As You Go is completely flexible: you only pay for the hours you use, with no ongoing commitment. It's ideal for short term needs, one off projects, or when you're not sure how much support you'll need.
Retained Support is designed for businesses that need regular help each month. You commit to a minimum number of hours e.g. (20 per month), and in return, you get a lower hourly rate, guaranteed availability, and a more embedded level of support we work as a true extension of your team.
Every client is partnered with a UK based partner who integrates closely with your team. We believe in building long term partnerships, not transactional outsourcing.
With your permission, we represent your brand directly whether that’s messaging candidates, managing job postings, or responding to social media or email queries on your behalf.
We specialise in recruitment. We have worked in recruitment & Talent Acquisition for years, we understand candidate journeys, and are experienced with tools like ATSs, CRMs, LinkedIn Recruiter, and scheduling platforms. We don’t just manage tasks, we help you to focus on high impact work.
We are Talent Acquisition experts. we understand the fast-paced nature of hiring, candidate experience, and recruitment workflows. We come from in-house and staffing agency backgrounds and are trained to plug into your team with minimal onboarding.
We support everything from scaling startups and internal TA teams, and recruitment agency founders. If hiring is part of your growth strategy, we’re here to help you deliver it faster and more efficiently.
Flexible support for on-demand tasks and projects.
Consistent, high quality support at a reduced rate.
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